The Hopkinton State Fair Association is seeking a detail-oriented, reliable Bookkeeper to support year-round financial operations with increased hours during fair season. This role is ideal for an experienced bookkeeper looking for consistent light hours throughout the year with a seasonal surge leading up to and during the annual fair.

Position Type

  • Part-Time / Year-Round with Seasonal Increase
  • Approx. 350 hours per year
  • Schedule includes:
    • Light hours year-round
    • Increased workload during Fair Season (summer/early fall)

Compensation

  • Hourly Rate: Determined by experience

Primary Responsibilities

The Bookkeeper will be responsible for accurate day-to-day bookkeeping and record maintenance, including:

  • Maintain organized bookkeeping records and supporting documentation
  • Accounts Payable (A/P):
    • process vendor invoices
    • track approvals
    • issue payments/checks
  • Accounts Receivable (A/R):
    • record incoming payments
    • track outstanding balances as needed
  • Record and reconcile cash receipts, deposits, and payment processing settlements
  • Perform bank and credit card reconciliations
  • Maintain proper coding of expenses and income categories
  • Process bi-weekly payroll, ensuring accuracy, proper documentation, and timely submissions
  • Support seasonal financial activity related to:
    • vendor payments
    • sponsorship income
    • rentals / fairground use
    • ticketing or event-related transactions (as applicable)
  • Produce financial summaries and reports as requested
  • Coordinate with leadership and/or accountant/CPA as needed for year-end reporting

Required Skills & Qualifications

  • Strong understanding of bookkeeping fundamentals and accuracy standards
  • Proficiency in QuickBooks
  • Comfort using Excel / Google Sheets for tracking and reporting
  • Ability to work independently, meet deadlines, and maintain confidentiality
  • Strong organizational habits (clean documentation, consistent reconciliation, traceable records)
  • Excellent attention to detail and ability to identify discrepancies

Preferred

  • Experience supporting seasonal event organizations, nonprofits, or multi-stream revenue operations
  • Experience with 1099 tracking support
  • Familiarity working alongside an outside accountant/CPA for year-end close

Work Environment

  • Hopkinton State Fairgrounds office setting (Contoocook, NH)
  • Some tasks may be completed independently/offsite depending on workflow and responsibilities

How to Apply

Applicants must complete our online job application and be sure to include both a cover letter and resume.